How to use this resource
- Print one copy per contractor (Cmd/Ctrl + P) so you can compare them side by side.
- Use it before and during conversations, to keep every contractor on the same questions.
- Verify licensing, insurance and references yourself — Build Design Hub does not vet contractors.
- Treat it as a planning aid, not a guarantee or an endorsement of anyone.
Contractor
Company / name
Contact
Date reviewed
Scope alignment
Did they quote the same scope you asked for?
- Quote matches your written scope
- Inclusions and exclusions are clear
- Assumptions are stated
Written estimate
- Estimate provided in writing
- Broken down by category, not one number
- Allowances and provisional items identified
References and track record
- References provided
- Similar past projects discussed
- You can contact prior clients
Licensing and insurance
Confirm directly and independently where licensing and insurance apply in your area.
- Licensing / registration discussed (where applicable)
- Insurance discussion held
- You will verify both independently
Communication and schedule
- Responsive and clear in communication
- Realistic schedule discussed (no guarantees)
- Single point of contact identified
Change orders and payment caution
Be cautious about large up-front payments; agree how changes are priced and approved.
- Change-order process explained
- Payment schedule reasonable and staged
- Nothing feels rushed or pressured
Red flags
Note anything that gives you pause.
Frequently asked questions
Questions about this resource
Does Build Design Hub recommend specific contractors?
No. We do not verify, endorse or rank contractors. This checklist helps you compare them consistently, but licensing, insurance and reference checks are your responsibility.
What is the biggest payment red flag?
Pressure to pay a large amount up front, or to skip a written, itemised estimate. Reasonable, staged payments tied to progress are more typical. When in doubt, slow down and verify.
How many contractors should I compare?
There is no fixed number, but comparing a few on the same written scope makes differences in price, approach and clarity much easier to see.
Keep planning