Checklists · Operations
Facility Operations Readiness Checklists
A facility that is built is not yet a facility that runs. These checklists cover the information worth assembling, the routines worth agreeing, and the records worth setting up before the first users arrive.
Nothing here contains revenue, pricing, operating-cost or utilisation figures. Insurance questions go to the owner's own insurer or broker; first-aid, emergency-procedure, safeguarding and inspection arrangements go to qualified professionals and the relevant authority; staffing questions are not employment advice.
29 checklists in this category
What this area covers
Planning topics in this category
Each checklist prepares one specific conversation or decision point. None of them determines compliance, suitability or cost.
- Information to assemble before opening
- Routines and responsibilities to agree
- Records and inventories to set up
- Questions for professionals and the authority
Checklists in this category
Browse by project stage
Each checklist sits at the earliest point in a project where it becomes useful. Every checklist in this category appears in exactly one stage below.
Early planning (2)Brief & professionals (1)Design & decisions (3)Before & during the work (17)Handover & after (6)
Early planning
Gathering what you already know and shaping the project before drawings begin.
Booking Process Planning →Preparation for the way slots at a facility are asked for and agreed: where requests land, what you ask before saying yes, and how changeovers and cancellations work.Facility Staffing Conversation →Preparation for a conversation about who runs a facility day to day: when it is really used, which tasks nobody is named against, and what belongs with a qualified adviser.
Brief & professionals
Writing the brief and preparing the conversations with qualified professionals.
Design & decisions
The layout, material and finish decisions worth recording as the design develops.
Access Control Planning →Planning how people get into a facility and out again: every way in, who holds a key or code, how access is withdrawn and what locking up actually involves.Facility Wayfinding Planning →Planning signs and wayfinding for a facility: what the place is called, where visitors stop and telephone somebody, and who keeps the information on each sign true.Facility Surface Care Planning →Owner-side groundwork for looking after the surfaces a facility depends on: what each one is made from, what its supplier allows, who goes onto it and what gets written down.
Before & during the work
Site logistics, coordination and the questions that arise once work is under way.
Opening Readiness Preparation →Preparation for the point a finished facility starts being used by other people: walking it as a stranger, rehearsing a session, and deciding what would make you wait.User Information Planning →Preparation for what users of a facility are told: what they need before setting off, what must be waiting at the entrance, and what has to be said about what is absent.Facility Cleaning Routine →Preparation for a cleaning routine built from the site itself: listing what really gets cleaned, keeping instructions where the work happens, and fitting it around use.Equipment Inventory Record →A preparation record for everything a facility owns, borrows or stores: what each item is, where it lives, who is responsible for it and what paperwork arrived with it.Maintenance Schedule Planning →Preparation for setting out how a whole facility will be looked after: what needs attention, where each interval is supposed to come from, who carries it out and what gets written down.Emergency Arrangement Questions →What an operator can usefully assemble and ask about emergency arrangements at a facility, and who actually decides what those arrangements are meant to be.First Aid Arrangement Questions →How to prepare for a conversation with a suitably qualified adviser about first aid arrangements at a facility: who decides them, what is kept and who is responsible.Facility Cover Conversation →Preparation for a conversation with your own insurer or broker: the description of the facility, its users, its records and its surroundings they are likely to ask you for.Utility Account Record →A record of the services a facility runs on: whose name each account stands in, where the meters and shut-off points are, and who is contacted when a supply fails.Lighting Operation Questions →Questions for an operator running lighting that is already installed: who switches it, how a failure is reported, and what the installer should have left behind.User Feedback Planning →Groundwork for setting up how facility users tell you things: what is worth asking, which routes people will actually use, and where a comment stops being feedback.Supplier Contact Record →A working record of who supplied, installed and services each part of a facility, what each of them needs from you, and where the boundaries between them fall.Documentation Index Preparation →Preparation for building a single index of the paperwork a facility runs on: what to list, where each item lives, who holds it and what is still missing.Facility Condition Record →Planning a condition record for a facility: what to capture before use begins, how to repeat an observation so it genuinely compares, and where the record lives.Training Information Questions →Questions to ask about the instruction that comes with a facility: what is demonstrated, what arrives in writing, who needs showing and how being shown is recorded.Facility Drainage Operation →Operational preparation for the drainage a facility depends on: what it consists of, whether it can be reached, who clears which part, and what happens on the day water arrives.Winter Ground Conditions →Decision preparation for operating through frost, ice and snow: who decides ground is unusable, how that reaches users, which routes are treated and what may be spread.
Handover & after
Closing the project out and living with the result.
Seasonal Closure Planning →How to get ready to shut a facility for part of the season: what comes off, who is told, what happens to services, and what must be true before it opens again.Spare Parts Record →What to write down about the parts a facility will need again: what wears, how each part is identified, where spares are kept and who is allowed to change them.Defect Reporting Planning →Planning how anyone at a facility reports something they have noticed: what a report should contain, who receives it, where it is recorded and who answers the reporter.Operating Handover Preparation →Preparation for handing the running of a facility to whoever takes it on next: what they must be able to reach, what exists only in one head, and what to agree in person.Facility Review Meeting →A preparation record for the meeting where a facility's running is reviewed: what to assemble beforehand, what belongs on the agenda, and what has to leave as a question.Grounds Contract Conversation →Preparation for briefing whoever cuts, clears and blows the grounds: not only what is to be done, but what must not be done to features doing a job nobody can see.
Go deeper
Related Build Design Hub guides
Explanatory guidance behind the decisions these checklists prepare you for.
Facility operations & maintenance →Explanatory guides on running a facility.Spectator & support infrastructure →Background on support facilities around a venue.Court maintenance & renovation →General background on keeping surfaces in condition.All checklist categories →Back to the full Project Planning Checklists library.